Real Time Multi User Collaboration with Webhook Driven Live Editing -

How Sarvika Enabled Seamless Real Time Collaboration Across Business Critical Workflows

A leading enterprise managing distributed teams across sales, planning, and operations faced increasing challenges in enabling seamless collaboration on shared data for tasks like inventory planning, budgeting, order forecasting, and product configuration. Without a real time collaboration mechanism, they struggled with data conflicts, miscommunication, and delays in decision making across high volume, time sensitive processes.

Problem

Simultaneous Edits Leading to ConflictsUsers unknowingly edited the same fields at the same time, leading to overwrites and data loss.
Inefficient Coordination Across TeamsLack of visibility into who was working on what caused delays and misaligned decisions, particularly in distributed teams working on shared modules.
Delays in High-Stakes Decision-Making Business-critical processes like forecasting and budgeting were slowed due to the absence of real-time updates, resulting in back-and-forth adjustments and inefficiencies.

Solution

Webhook-Driven, Real-Time Collaboration LayerSarvika implemented a webhook-powered, event-driven real-time collaboration architecture that enables multiple users to work simultaneously on shared interfaces while preventing conflicts and ensuring data integrity.
Key Capabilities:
- Live User Presence Indicator:Displays which users are active on the page at any time.
- Smart Cell Locking:Locks a field for others when a user begins editing, displaying a clear message that the field is in use.
- Live Update Sync: Changes are pushed instantly to all active users upon save without requiring manual refreshes
- Low-Latency Architecture: Combines webhooks with WebSocket-driven updates for reliable, fast collaboration even in high-volume scenarios.

Results

Conflict-Free, Simultaneous Editing:Ensures that teams can collaborate on shared data without data conflicts or overwrites.
Faster Decision-Making:Real-time collaboration speeds up workflows, enabling timely decisions across distributed teams.
Transparency Across Teams:Live presence indicators enhance accountability and reduce miscommunication.
Reusable, Scalable Architecture:Supports diverse use cases, including catalog booking, forecasting, budgeting, pricing configuration, and order management.

Real World Applications Across Industries

Industry	Business Scenario	Benefits of Real Time Collaboration
Retail & CPG	Store level product allocation during sales	Prevents SKU overbooking and enhances accountability
Beverage & Alcohol	Multi region forecasting & reservations	Enables simultaneous, conflict free regional planning
Manufacturing	Component planning across production lines	Eliminates duplicate entries and clarifies reservations
Logistics	Dispatch and fleet availability planning	Prevents conflicting route assignments
Marketing	Campaign budget allocation by regional teams	Avoids overwrites and supports decentralized ownership
Finance	Multi department budget planning & approval	Reduces delays and back and forth adjustments
E-commerce	Live variant or price configuration	Ensures consistency in live catalog updates
Education/EdTech	Curriculum planning by multiple instructors	Prevents version chaos during planning
Healthcare	Resource scheduling or inventory forecasting	Avoids overcommitment of critical resources

Real World Applications Across Industries

Metrics	Before Real Time Collaboration	After Real Time Collaboration
Collaboration Efficiency	Delayed, manual coordination	Instant, seamless workflows
Data Conflict Incidence	Frequent overwrites and errors	Near zero conflicts
Decision Making Speed	Slow due to back and forth	Faster, real time decisions
Team Transparency	Limited visibility	Full live visibility
Integration Across Workflows	Siloed and fragmented	Unified, reusable layer

Development Timeline

This functionality was designed, developed, and deployed within 4 weeks, showcasing Sarvika’s agile delivery capabilities:

Week 1: Discovery and technical planning
Weeks 2-3: Development and system integration
Week 4: QA testing and production rollout

Conclusion

Sarvika’s webhook driven real time collaboration solution transforms critical business workflows by eliminating data conflicts, reducing delays, and empowering teams to collaborate effectively across distributed environments. Its scalable, reusable architecture positions businesses to integrate real time collaboration into processes like forecasting, budgeting, and product configuration without friction, driving operational efficiency and faster outcomes.