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Exceptional project deliveries

Crafting Exceptional Project Deliveries: Our Formula For Success

May 30, 2023 10:42 am | by Sarvika Technologies | Posted in IT & Infra, Tech

In the last ten years, we have seen the evolution of companies around the world with first-hand work with them as well as reading popular stories and learning from them. Change is the only truth in it all.

While some companies that are family-run do it with more difficulty, new-era organizations are more swift with changes. Projects vary for us from a small application to a sequence of digital transformation projects, and each time the type of client plays a crucial role in determining the style of deliveries.

However, one more thing that changes with change is strategy. We have to create tailored strategies to get the desired outcome.

In this article, we are sharing a few of our strategies for cultivating successful project deliveries, segmented into three pivotal stages. To make sure everything goes well from the beginning, active involvement and comprehensive awareness at each phase are paramount, ensuring the successful and timely completion of tasks within budgetary constraints.

Phase 1: Project Planning

Understanding the requirements

The first step in solving the business problem of clients is understanding their requirements from us. We gather the information by asking open-ended questions and reflecting on client needs backed by solid data and research.

Setting up clear expectations and deliverables

The second step commences with providing clients with realistic timelines for project completion based on factors such as workload, availability of resources, and potential risks. Here, we also define what will be delivered at each stage and regularly communicate with the client regarding the same.

Defining scope

Here, we begin defining the business goals, tech stack, team composition, and projected timeframe—a comprehensive process documented, reviewed, and approved by the project manager and relevant stakeholders. It ensures a unified vision and collective agreement for all aspects of the project.

The curation of talent

Following the scoping phase, we create a team of exceptional individuals selected on their assigned tasks, collaborative abilities, and skill sets. Choosing diverse expertise levels and proficiencies within the project delivery team needs seamless coordination to yield optimal outcomes. At Sarvika Technologies, we have a workforce of 100+ tech professionals having a plethora of experience in different IT domains.

A project usually requires a team of mainly these individuals.

  • Project Managers
    • Software Architects
      • Back End Developers
        • Front End Developers
          • Quality Assurance Engineers
            • Database Administrators
              • DevOps Engineers
                • Cloud Infra Administrators

                Creating a Project Blueprint

                It is essential to have a comprehensive plan with a specific timeline for each task associated with the project. To this end, the creation of a project plan, encompassing critical details such as project goals, objectives, scope of work, timeline, required resources, estimated costs, risk assessment, communication plan, quality control plan, and termination plan, are created and becomes the base of our project management.

                Phase 2: Project Execution

                Establishing crystal-clear communication channels

                The journey of project execution commences with the establishment of crystal-clear communication channels among team members. Even in cases where remote team members are involved, sustainable networks are fostered to ensure seamless coordination.

                It’s a two-way channel, and the client or their team should be equally involved and have their roles clearly defines for a quick turnaround with proper feedback and required information.

                Timely task fulfilment

                Adhering to the prescribed timeline for project delivery ensures the achievement of objectives within the said schedule. A specific estimation of time requirements for each task level empowers the team to understand their individual roles and deliverables, fostering a sense of prioritization. By assigning deadlines accordingly, the entire team embraces their responsibilities, ensuring consistent progress toward the ultimate goal.

                Phase 3: Project Monitoring

                The project manager ensures project completion within the designated timeframe, sparing no effort to delay. Adopting a proactive approach, we set internal deadlines, enabling ample time for issue resolution and adjustments, delivering a stellar outcome. The following is a simple and easy-to-understand approach to monitoring projects that we practice at Sarvika Tech.

                • Step 1: Ascertain the current stage
                • Checking the project’s current status and categorizing tasks as completed, ongoing, or forthcoming. This classification fosters effective communication amongst team members and promotes transparency and clarity in their roles.

                  • Step 2: Evaluating Progress
                  • After assessing the project’s completion status, the focus shifts to evaluating adherence to the predefined action plan. This evaluation entails making replacements or adjustments as per client expectations. Additionally, it examines the time required to fulfil the client’s needs and business requirements in case of any modifications.

                  Project Monitoring: Key Aspects

                  • Project budgetary compliance
                  • Going as per the project’s budget, aligned with the project’s specific needs, is crucial for optimizing resource allocation. To ensure adherence to the decided timeframe, a detailed breakdown of costs aids in understanding the project’s financial implications and paves the way for requisite adjustments.

                    • Project schedule adherence
                    • It is essential to have a detailed project schedule along with effective monitoring. At Sarvika Tech, we leverage Jira Project Management Tool, a trusted software solution, to examine milestones in line with individual tasks.

                      • Compliance with contractual obligations
                      • The successful completion of a project depends on upholding the compliance standards as per contractual agreements, fostering trust amongst concerned stakeholders.

                        • Client satisfaction
                        • We measure our success based on aligning our actions with our client’s expectations, and how much we are able to solve their challenges. When the project has been delivered, our team remains in regular contact with key members of the client’s organization for their feedback or any sort of suggestions.


                        The path to successful project deliveries lies in proper planning, assembling an exceptional team, and ensuring smooth and successful execution.

                        This describes our methodology for generating successful outcomes for our esteemed clients. In case you want to add anything else that can make the project delivery process more smooth, we invite you to share your strategies for achieving flawless project deliveries.

Written by Sarvika Technologies

Sarvika Tech is a team of young, energetic, and technology-loving people on the journey to help companies achieve their goals by supporting their IT needs. In a nutshell, we are a people’s company where the priority is their knowledge enhancement and career development. We believe that focusing on our most important asset, the team, will enable us to push boundaries and deliver ingenious IT solutions.

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